Agenda for 5April2009 meeting

TENTATIVE AGENDA for 5 April 2009 meeting, 3pm, Skagway Library.

(please add your agenda items to the list below)

--final draft of recycle brochure
--Spring Stroll table for SEEES
--use of 7 Pastures for community composting
--follow-up on visit by Haines sustainability coordinator

Minutes of 29March2009 meeting

Present: Anna (facilitator), Jeff, Charlotte, Brandy, Shelby, Julene, Emily, Elaine (minutes-taker), Dorothy

Next meeting: April 5, facilitator is Elaine, minutes-taker is Dorothy

............April meetings: 5th and 19th
............May meetings: 3rd and 17th
Summer meeting schedule will be decided later this spring.

Minutes from previous meeting were read.

FOLLOW-UP ITEM: SEEES letterhead. Anna will contact Alicia to get the final version of letterhead. Anna will draft a letter thanking APT for their LED streetlight initiative.

FOLLOW-UP ITEM: SEEES logo. Charlotte created a digital image of the logo during the meeting using her cell phone. The logo will be put on the new SEEES facebook group, and added to the blog and web site.

FOLLOW-UP ITEM: SEEES projects list. The listing of projects or "to do" items was passed around, and it can be found in the SEEES binder in the library. Everyone is encouraged to look it over, and fill in wherever they think appropriate. Further discussion was postponed until a later meeting.

AGENDA ITEM: Skagway Recycling Forum. Was scheduled for the Friday before the Buckwheat, but was canceled due to too many conflicts among the people volunteering for the race. It will be rescheduled for late April or early May.

AGENDA ITEM: visit from Haines sustainability coordinator, Stephanie. Charlotte has been trying to connect with Stephanie. When she is able to make contact, she'll see if Stephanie and the Haines City Manager would like to come to a SEEES meeting in April or May. She'll also see if they might be interested in participating in a community forum sometime in the fall.

AGENDA ITEM: SEEES in Facebook. Charlotte is going to create a Facebook group for SEEES and put information on our meetings, links to the blog and web site, etc. to encourage more people to get involved with SEEES.

AGENDA ITEM: gmail for SEEES. Shelby will start using the gmail to network among SEEES members by forwarding messages to the whole group whenever she is asked or thinks it is appropriate. She'll be adding the people on the SEEES email list to her forwarding list. If you want in or out, contact Shelby.

AGENDA ITEM: SEEES donations box. Anna and Dorothy will make a donation jar/box that Julene will make available at You Say Tomato. Also, we started collecting donations during the SEEES meetings. Trish at SDC has agreed to take our donations and deposit them in one of their accounts so we can write checks off of that account when needed.

AGENDA ITEM: info on Skagway's new CSA. Emily and Charlotte clarified how their new CSA would work. It will be a true CSA, distributing organic produce grown here, not shipping in produce from outside. The CSA members will share the risk and benefits of farming, such as some crop failures, or perhaps some extra crop bounty. Also, the CSA members are buying a whole season, produce will not be sold weekly.

SPECIAL NOTE: Dorothy recommended the Cranberry Festival Cookbook, which has many good recipes from CSAs.

AGENDA ITEM: using the SEEES blog to reward sustainable businesses. Anna suggested starting a "sustainable business" recognition or award on our blog. Anybody can submit a business for recognition at any meeting by describing what they are doing to be more sustainable. Anna also suggested that we could come up with a list of criteria for getting a higher level of recognition, perhaps an annual award.

AGENDA ITEM: progress report on SEEES brochure. Julene has drafted an excellent brochure giving information on how/where to recycle in Skagway. Right now, Grant at Public Works is reviewing it. When it is final, we want to print and distribute it to the community. Dorothy is going to check into what it would take to make it an insert in the newspaper. Another possibility is including flyers with the Borough's quarterly billings.

TENTATIVE AGENDA for 5 April 2009 meeting posted on blog.

Project List

Project list was deleted from blog. It can be found in SEEES notebook for information in library, periodical section.

Agenda for 29March2009 meeting

TENTATIVE AGENDA for 29 March 2009 meeting, 3pm, Skagway Library.
--report on recycle forum held March 27
--donation box, where, who
--go over projects list
--get final version of letterhead
--facebook discussion
--gmail discussion
--visit from Haines sustainability coordinator
--CSA? Agra-business selling to the community? either is OK but needs to be clear before posting on SSwebsite.
--process to post on the website

Minutes of 22March2009 meeting

Present: Anna (facilitator), Charlotte, Brittney, Elaine (minutes-taker), Dorothy

Special Note -- Clarification of Facilitator and Minutes-taker duties.

Facilitator is responsible for:
--gathering agenda items using the blog and/or personal contacts
--running the meeting, or arranging for someone else to do it
--making sure someone takes minutes during the meeting
--finding a facilitator for the next meeting

Minutes-taker is responsible for:
--recording minutes during the meeting
--making 2 blog posts: the minutes, and starting an agenda list for the next meeting
--printing out one hard copy of the minutes and putting them in the SEEES binder kept in the library near the periodicals rack

Special Note -- Changes to meeting schedule.

Next meeting: March 29th, facilitator is Anna, minutes-taker is Dorothy

For April and May, we are moving to a spring schedule of 2 meetings per month, to be held on the first and third Sundays of that month.
............April meetings: 5th and 19th
............May meetings: 3rd and 17th
Summer meeting schedule will be decided later this spring.

Special Note -- the Garden Club will be meeting on the 2nd and 4th Sundays of April at 1pm at the Brady's house on 7th and Alaska.

REMINDERS:
--anyone can add agenda items to the list on the blog before a meeting, or you can contact the facilitator. If you need the login and password for the blog, contact Shelby, Jeff, Anna or Elaine.

Minutes from previous meeting were read.

FOLLOW-UP ITEM: Taiya Inlet Watershed Council (TIWC) information. Shelby presented info on TIWC at the last meeting. She is also posting TIWC info on our blog and will put it in the SEEES binder in the library.

FOLLOW-UP ITEM: We agreed to start a donation box, but it was left unclear who would do it or where it should be. The library was suggested last meeting, but we need to check with Julene.

AGENDA ITEM: SEEES mission statement. Anna reworked the blog mission statement to be a bit more direct and active. All approved the modified statement.

AGENDA ITEM: SEEES letterhead. Alicia is working on a final version of the letterhead that will include the logo and contact information at the bottom. Other members have drafted letters that will go out as soon as the letterhead is available.

AGENDA ITEM: SEEES projects list. Anna conpiled information from the minutes of previous meetings into a "to do" or projects list. It is posted on the blog. Everyone is encouraged to look it over, and fill in wherever they think appropriate. Further discussion was postponed until Julene could attend.

AGENDA ITEM: visit from Haines sustainability coordinator, Stephanie. Charlotte will coordinate with Stephanie for a visit to Skagway. Stephanie indicated that the Haines City Manager is interested in coming with her to meet with us. Charlotte will see if they are available to visit on April 5th.

AGENDA ITEM: LED streetlights for Skagway. Elaine reported that AP&T is already in the process of buying a couple LED lights to test here in Skagway. If they get them soon enough, they will be doing a test in April; otherwise, they'll test them in the fall.

AGENDA ITEM: gmail for SEEES. Elaine wanted to know who reads the gmail account, and can it function as a listserve for the SEEES members. She will follow through with Shelby and Jeff to see if this is a possibility.

NEW ITEM: using facebook. Charlotte suggested that facebook is great networking tool, she would be willing to set up an account for SEEES, and this was added as item for next meeting. In the meantime, she offered to post some notes about our meetings through her facebook page.

TENTATIVE AGENDA for 29 March 2009 meeting posted on blog.

Reminder about Agenda

The agenda is created for the next meeting by interested parties posting on the blog items they wish to be on the agenda.

So far the agenda for this Sunday:
1)Decision to be made on where and who for donation for incidental expenses such as copying, postage. Not for printing, bulk mailling, etc
2)To Do List from past minutes presented by Anna to obtain statis of projects in the works.
3)Letter sent by Alicia
4)Completed Letterhead (ready for both letter to newspaper thanking Fairway for recycling initiative for plastic bags and letters to Governor, Rep and Senator.

And a heads up for the presenting of the CSA project by Emily at 2pm preceding the weekly SEEES meeting at 3pm

Minutes of 3/15/09 meeting

Sustainable Skagway or S.E.E.E.S.
Minutes: March 15, 2009 3to 4:30pm in the Library

Attending: Dorothy Brady, Shelby Surdyk, Jeffry Boudreau, Anna Marchant, Elaine Furbish, Emily Willis
Facilitated by Anna Marchant
Minutes by Anna Marchant

Agenda:
Collection to cover incidental costs
Mission Statement
Report to be given by Shelby on Watershed Council’s mission and works.

Logo was approved and handed to Shelby to deliver to Alicia for completion of Letterhead with web site and email address added to the bottom of the page.

Decision made to collect donations in a jar. Question still on where the jar will be kept and who will be responsible. Group present wants to ask Julene : May it be kept in the Library and open for collection to all patrons of Library?

Mission statement was decided upon and is written by Shelby and published both on the blog page and now on the web site. Go to: www.sustainableskagway.org

Shelby reported on Watershed Council role. Go on blog where Shelby will be posting info reported on in meeting.

Dorothy Brady reported briefly on Gardening Club and Community Composting and brought information from Pete and successful efforts in Gustavis. Jeff to post on web site.

Emily Willis announced meeting in Libraryat 2pm next Sunday March 22nd to present CSA initiative beginnig this summer at Jewell Gardens in Skagway.

Elaine reported on researching LED lights for demonstration in Skagway and will continue the process and report back later on findings to SEEES.

Anna suggested reviewing the minutes for updates on proposals. Watch for questions you may be able to answer on the blog site. Thanks.

Submitted and Posted
by Anna Marchant

March 8, 2009

Sustainable Skagway Minutes, 2/8/9
Present: Anna Marchant, Charlotte Jewell, Jeff Boudreau, Alecia Wendlandt, Elaine Furbish, Shelby Surdyk, Julene Fairbanks, Barbara Dedman, Emily Willis and Yonder Blue, Nola Lamken (minute-taker).
Nola gave the minutes in abbreviated form, and Anna stated the agenda.
Elaine clarified an item in the minutes, saying residential power generation is possible through AP&T, but the value is nil when they’re on hydro. She also discussed the Haines Energy Fair. She heard that the efficiency of outdoor LED lights goes UP as the temperature goes DOWN. Charlotte had heard that the ballasts for fluorescent lighting cost $80, but their light sensitivity saves more than that as they dim accordingly. The group asked Elaine to call Stephanie Scott in regards to community, residential, and business lighting possibilities for Skagway. Elaine and Shelby will coordinate on a table for Spring Stroll.
Alecia presented a forum project she wanted to present separate from her work role. The group agreed Sustainable Skagway will sponsor a recycling forum at 7 PM, March 27, with Alecia and Mike Korsmo, to follow the fundraiser at the Elks Hall. There, they hope to inform and coordinate all who are working on the subject.
Anna presented some possible logos, and the group selected one with three green horizontal lines representing sustainable energy, environment, and economy in Skagway (SEEES). Alecia will ask Courtney Clifford to computerize the graphic. Its first use will be put on the forum poster.
Charlotte will invite Stephanie Scott to come to Skagway from Haines and present energy ideas. April 5 was suggested, with leeway for Ms. Scott’s and ferry schedules.
Jeff Boudreau met with Anna during the week. He showed the work he has done on his computer toward creating a web site, which will be located at www.sustainableskagway.org. The webmaster can be contacted with dates and news at sustainableskagway@hotmail.com. He showed work on a graphic representation for a strategic plan covering all aspects locally relevant, a link to the blog site, and long-term objectives, such as small capacity grants. Alecia mentioned unrestricted grants of $5000 can be obtained through the Rasmussen Foundation and others. There was consensual acceptance, and appreciation was expressed, with agreement to examine this information and come up with a Mission Statement. Anna made copies for everybody.
Charlotte will be attending a sustainable agriculture meeting in Fairbanks. Charlotte will accept some compostables at Jewell Gardens, but contributors must contact her first. Charlotte wrote and will send a letter to Ed Fairbanks and the Fairway Market crew. The group agreed she send it to Skagway News and sign it “Sustainable Skagway.” It will be the first letter using the new logo as letterhead.
Julene’s draft brochure was passed around and comments added. There was general appreciation and approval.
It was agreed that a facilitator/administrator position will be set up on a monthly rotation. This person will welcome new people at each meeting, review the agenda and ask for additions, see that the agenda is followed, introduce guests, appoint someone to take minutes, and follow through with program plans. The person who takes the minutes will post them to the blog site and make a hard copy for the library records. The meetings in April may go to every other week.
Next week, Alecia will present the Watershed Council’s work.
In two weeks, Charlotte and Emily will give a report on sustainable agriculture.

March 15 Meeting Possible Agenda Items

Petty cash to pay for copies and incidental expenses--how to collect, how to account for.
Mission statement